The Main Eudora
Home Page
Stanford
Software Page (PC Stanford, Mac Stanford)
The Stanford Eudora Instruction Page
Welcome to POP mail on the Macintosh! This document explains how to configure Eudora for Macintosh for use with CMGM POP accounts. For basic function information, please refer to the section called "Tutorial" in the Eudora Manual.
Stanford has licensed the commercial
version of Eudora.
This version contains a spell checker and mail filtering and
other
features that are not found in the freeware version of Eudora.
The best way to get Eudora is from the MacStanford Web Site or PCStanford Site. You will need a "leland" account to access software on this page.
Currently, Eudora can also be obtained from the Stanford
ftp server "ftp.stanford.edu" in the
/software/licensed_software/Eudora directory. Just ftp
over there and log in with your leland username and password
(this is not an anonymous ftp site). The Macintosh version can be
also obtained from the MacArchive file server (Under the Chooser,
Choose Med-CMGM Zone, and CMGM-Guest Account) as shown below.
The Eudora files are located in a Eudora folder within the Network folder on MacArchive. The program files are in the Eudora Pro folder. You might also want the Eudora Docs.DOCM file.
Open your hard drive and look for an application called Eudora Pro. You will need to configure Eudora before sending or receiving mail. Double click on the Eudora Pro icon.
From the menu bar at the top of the screen, pull down on Special and select Settings. The following screen will appear:
There are five screens that require information, however much of the information you will enter in this first screen will be carried over to successive screens, so you will not have to input those fields again.
On this screen, fill in the "POP Account" field with your USERID, followed by an @ symbol, followed by the name of the Stanford Computer- "cmgm.stanford.edu" (without the quotes). For example, if your USERID was given as JSMITH, you would type in "jsmith@cmgm.stanford.edu" in the "POP Account" field. Press TAB once so the I-beam is in the "Real Name" field. Type there the name by which you wish to be referred. "John Smith" is perfectly acceptable.
Under "Connection Method" make sure MacTCP is selected.
Leave "Offline" unchecked.
As you can see, the "Pop Account" and "Real Name" fields have carried over from the first screen. For the return address, you will enter the "POP Account" again.
Leave "Dialup Username" field blank.
The only field you need be concerned with on this screen is the "SMTP" field. In most cases, this will be "cmgm.stanford.edu" (without the quotes) since the computer handles outgoing mail for the Beckman Center. If you have another SMTP server, you are welcome to use that. The leland computer also handles POP Mail and will support Eudora. To find out how to use Eudora with your leland account, contact Sweet Hall Consulting at 5-2101. No matter where you read your mail, it is best if you have all your mail forwarded TO one location.
Stanford doesn't support phonebooks (PH). A phonebook is a way to look up phone numbers, email addresses and other information about users. Stanford uses Finger, or Whois. To setup Eudora for PH, enter the name of a university and computer that does support phonebooks, like "phonebk.uconn.edu" into the PH field (without the quotes). To later use phonebook, choose PH from the window menu. You must first close the open setup box, so you should probably finish the configuration and try the PH function later.
Leave the "Finger" field blank and make sure "DNS Load Balancing" box is not checked.
Under POP account, there is the words "check for mail every ^
minutes". You have the option of having Eudora check for mail on
startup and to automatically poll the POP server periodically to
check for new mail. Should you choose to enable automatic checking,
be sure to set the time between checks to be greater than 30 minutes.
Leave this field blank to disable automatic checking.
You can check manually whenever you wish by choosing from the FILE
menu, "CHECK MAIL".
Note: In order to use
Eudora from off campus via a modem, you must have a SLIP or PPP
connection. SLIP connections are available if you have an account on
the "leland" computer system. You also need a software product like
"MacSLIP" which is available on CMGM MacArchive in the Network
folder. Follow the instructions in the MacSLIP folder to install and
configure this software. It's really very easy.
If you are using a PPP or SLIP connection to dial in from off campus, you should not use automatic checking. POP mail programs are in contact with the server ONLY when sending, receiving, or checking for mail. If you are reading or writing messages there is no need to keep the PPP connection active. We recommend you open a connection, receive and/or send mail, then close your connection.
The "Skip Big Messages" option allows you to leave larger messages on the server so Eudora won't spend large amounts of time downloading them. Because disk space is at a premium, don't use this option.
Likewise, make sure the "Leave mail on server" option is also un-checked, otherwise you'll run out of disk space fast when you don't delete any of the old mail lying around on the server.
The "Send on Check" option is a useful one. It allows queued mail you've written to be sent when Eudora performs its automatic polling or when you manually check for new mail. This is useful if you dial in over a modem.
You may wish to check the "Save Password" option. The first time you send or receive mail, Eudora will ask you for your password. Supply the password given on your completed POP Mail Service Form. Eudora will encrypt and save your password in its configuration, so you won't have to supply it each time you want to check or send mail. If security is an issue where you work, then don't check this box. Eudora will prompt you for the password each time you access the server.
Under "Authentication Style" "passwords" should be selected.
A Note on Passwords:
Every time you change your CMGM password, you will need to change
your password in Eudora. To do this, from the FILE menu, choose CHECK
MAIL. Eudora will try to connect to the POP Mail server and download
mail. If the password is incorrect, you will see the "No prize for
you!" as displayed below.
To enter a new password, again, from the FILE menu, choose CHECK
MAIL. This time, a dialog box will appear asking for your password.
Enter the new password and continue.
Important: You cannot change your CMGM password with Eudora. Under
the Special Menu, the Set Password command will NOT work. To change
your password, you must logon to the CMGM computer and change your
password there.
The only option we're concerned with in this screen is the "Immediate Send" option. Checking this box will allow you to send mail immediately from within a mail message. If you have a tendency to write several mail messages, then you might wish to leave this unchecked, so that you don't tie up the server by sending one at a time. Rather, rely on the "Send on Check" option. The two are not mutually exclusive.
Other boxes are defaulted as shown, which you may tailor as desired.
When you are finished configuring Eudora, click on the OK button to save the settings. You are now ready to use Eudora. For instruction on how to use the program, please read the manual called "Eudora-Manual" which you decompressed when we began . The first section of the manual labled "Tutorial" will walk you through creating mail messages and reading incoming messages.
Eudora wants to bring your mail from CMGM and save it on your local computer. If you are the only person that is using the computer, there is no problem. However, if other people also use the computer, then you have no security for your old mail.
Store your Eudora Folder up on your CMGM AppleShare volume.
To do this, open your AppleShare volume on CMGM from the Chooser (in the Med-CMGM zone). Then drag the Eudora Folder found in your System Folder onto your AppleShare volume. This will copy it up to CMGM.
Make an alias to the "Eudora Settings" file that is now up on your CMGM account.
Copy this Alias to your local Mac (You can rename it after you copy it).
Now, when you double click on this alias, you will be asked for a password to open up your AppleShare volume. Eudora should launch automatically.
You might want to change the Eudora Setting "Save Password" to YES. This way, Eudora does not ask you for a password after you have already logged into your CMGM AppleShare volume.
By storing your Eudora e-mail up on the CMGM AppleShare volume, many people can share the same computer to read their mail.
The trick is not to start Eudora by clicking on the Eudora application, but instead start Eudora by clicking on the Eudora Settings file you wish to use.
Copy your mbox over to your Eudora folder by logging into CMGM and typing the following UNIX command.
cp mbox mac/"Eudora Folder"
Then, the next time you open Eudora, "mbox" will appear under the Mailbox Menu.
If you are using ELM, then perhaps the mail is saved in the /var/spool/mail directory. You would need to issue this command
cp /var/spool/mail/login_name mac/"Eudora Folder"
For additional assistance with installing or using PC-Stanford
programs,
see your local-network administrator (LNA), Expert Partner (EP),
or
Resident Computer Coordinator (RCC).
If your LNA, EP, or RCC is not available, contact ITSS
Customer
Assistance, 725-8181, e-mail address hf.csc@forsythe.
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